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Register For The 2011 Aug. 26 Gobblerfest NOW!


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RSS XML FeedBackground Active Jul 17, 2011 to Aug 20, 2011

 

Gobberfest Participant Guidelines 2011
  • All registrations are due no later than 5:00 p.m. on Friday, August 12, 2011.
  • Registration fees are non-refundable.
  • On-site check-in is 3 p.m. - 4 p.m.
  • Check-in at the Gobblerfest tent in front of Squires (corner of Otey and College) for table assignments. 
  • Check-out time is 8 p.m.  You are required to maintain your booth/table until then.  It is unfair and disruptive to attendees and other organizations to break down early.  Please adhere to this schedule.
  • All tables are 8 feet long.  Booth space is 10 ft. x 10 ft.
  • REQUESTS FOR ELECTRICITY MUST BE MADE AT THE TIME OF REGISTRATION. NO ON-SITE ELECTRICAL REQUESTS WILL BE CONSIDERED.
  • Chairs and canopies will not be provided—please be prepared to bring them if you will need them.  A limited number of chairs may be available for a small fee at the time of check-in. 
  • Organizations are responsible for providing their own trash receptacles/bags.  There will be dumpsters in designated areas for your use.  Do not use the trash receptacles located within the organizations areas for exhibit-related trash.
  • Organizations are liable for delivery, handling, assembly, and removal of their own display and materials.  Vehicles will only be permitted in loading and unloading zones, so please plan accordingly to carry or cart items to your booth from a nearby loading/unloading zone.
  • Organizations are only allowed to set up in their designated space.  Exceeding your paid space will result in additional space fees.
  • Locations and layout of booths is subject to change without notice.
  • Gobblerfest is a rain or shine event. Cancellation of Gobblerfest will occur only in extreme weather conditions and notice will be given no later than 9:00 a.m. on Friday, August 26. In the case of extreme weather, notification will be posted on the Gobblerfest website and emailed to all registered participants. In this case, all participants' booths will be cancelled and no fees will be refunded. Some outdoor activities and performances may be relocated inside. All indoor activities will proceed as scheduled.  
  • No organization or host may sell Virginia Tech merchandise without prior permission being obtained. PLEASE REQUEST APPROVAL FOR SALES AT THE TIME OF REGISTRATION.
  • A professional attitude and consideration for other organizations, attendees, and staff is expected at all times.  Failure to cooperate with the Gobblerfest staff and volunteers may result in removal from the event without refund.
  • Cancellation Policy – while we do not refund for cancellations, we can review your situation on an individual basis.  Contact the Event Coordinator for consideration. 
Please direct registration questions to gobblerfest@vt.edu or (540) 231-0632.

Sponsored by United Way of Montgomery, Radford & Floyd.

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